Enrollment Procedures/Admission Policy:
• Parents may secure child care applications and necessary forms from the center during regular office hours of 8:00 a.m. to 5:00 p.m.
• The application and forms must be returned to the center a week before the first day of attendance.
• Parents are required to submit a medical examination report and a current immunization report on their child no later than the first day of enrollment.
• Parents are encouraged to visit the center before their child is enrolled by scheduling an appointment with the Director. This will give the child an opportunity to meet the teachers and other children before the first full day of attendance.
• It is the responsibility of the parent to report to the office any change of address, telephone numbers, employment, emergency contact person and/or medical information.

At the time of enrollment, parents are required to sign a tuition agreement, pay the registration fee and one week tuition in advance. The registration free and 1st week of tuition is NONREFUNDABLE. The registration fee/tuition will also serve as a security deposit to secure a child’s space in a classroom for a minimum of one (1) week. At the end of the week, the child will need to have started the program, or another week of tuition is due. The space is forfeited when the financial obligation is not met.

Waiting List Procedures
Emmanuel’s waiting list is based on a first come, first serve basis, without discrimination based upon race, gender, religion, or nationality. A child’s name is placed on a waiting list for his/her age group in order of date of application. When an opening occurs, we give first priority to children of Emmanuel families and childcare providers. Second priority is given to siblings of current and former students and third to parents who want full time care over part time. In addition, we may consider other factors to ensure optimum group proportioning.

To place a child’s name on the waiting list, we required a completed application form and a non-refundable application fee. We encourage parents to visit Emmanuel with their child/children to become acquainted with the program and to discuss the program with the staff. When an opening is available, the director will call the first eligible name on the waiting list. Once notified, the parent has three school days to accept or decline the opening. If the parent accepts the opening, Emmanuel must receive a non-refundable deposit no later than the end of the same three-day period.

Parents will always have at least a two week notice of an available space in order to give notice to their present caregiver. If the parent declines an opening the first time he/she is called, he/she will have the option of keeping the child’s name at the same spot on the waiting list. Thereafter, if the parent declines an opening, the child’s name will be moved to the bottom of the waiting list.

Continued Enrollment of School Eligible 5 year olds
Traditionally, at Emmanuel, once a child is eligible for kindergarten, he or she moves on, either to kindergarten or to a pre-K program. If a parent feels his or her child is not yet ready for kindergarten and would not benefit from a pre-K program, then an appeal must be made to the Director to allow for the continued enrollment at Emmanuel. This would be for a one-year period.
The Director’s decision is based on whether the child could truly benefit from another year at Emmanuel and whether it would be a good fit for the school. If a child were permitted to attend for that extra year, he or she would be allowed to complete the school year even after he or she turns 6 years old. This arrangement will only be considered for children who have been attending Emmanuel Childcare Ministries and will not be considered for new students.

Tuition:
Each child’s tuition is an ongoing fee, which may be separated into weekly, biweekly, or monthly payments. ALL TUITION MUST BE PAID on Monday or Tuesday of the week it is due. NOTE: Tuition is required if you child does or does not attend each day, so long as the child is enrolled in the program.

Forms of payment:
Clients are encouraged to make payments in the form of check or money order. Administration does not always have the proper changes for your payment if cash is used. Checks only, may be dropped off in the box on the wall near the Assistant Director’s office.

Emmanuel Childcare Ministries extends to all of our parents the opportunity to pay one half of their weekly tuition twice per year. Those weeks will need to be scheduled with the office a week in advance and cannot be credited retroactively. The child must use half the weeks before December 31 of the current year or the client will forfeit the two weeks.

Late Pickup Fees:
Charges will apply if a student is picked up after the operating hours. The operating hours are from 7 a.m. to 6 p.m., Monday through Friday. If your child is picked up after 6 p.m., the following fees will be imposed –
6:01 – 6:15 $5.00
6:16 – 6:30 $15.00
6:30 until $15.00 plus $1.00/minute

Returned Check Fees:
There will be a $25.00 service charge for all returned checks, in addition to a $15.00 late payment fee. If the client takes care of the check before it is returned to the center, the account will not be billed a $15.00 late payment fee. When three or more checks are returned, we will no longer accept checks as a method of payment from that client. Returned checks must be paid out before another check is taken.

Delinquent Accounts:
If accounts are two weeks or more delinquent, the director has the right to discontinue services.

Withdrawal Policy:
If a parent decides to withdraw from the program, a minimum notice of two weeks is required. Any parent failing to do so will be charged the normal tuition rate for two weeks.

Click on the following links to find out more information about the program!

Enrollment
Enrollment Procedures/Admission Policy
Waiting List Procedures
Continued Enrollment of School Eligible 5 year olds
Tuition
Forms of Payment
Late Pickup Fees
Returned Check Fees
Delinquent Accounts
Withdrawal Policy

Arrival/Departure
Safe Arrival and Departure
Safety Tips during Arrival and Departure

Regulations
Sick Policy
Outdoor Play
Rest Policy
Nutrition Policy
Discipline/Behavior Management
Child Abuse

Parental Duties and Involvement
Personal Belongings
Items Needed by Parents to Ensure Quality Care
Parent Teacher Conferences

Other Important Information
Inclement Weather
Emergency Procedures
Field Trips
Staff